High Level Decisions for Facility Management

Rare is the organization in which roofing funds flow like water. Most maintenance and engineering managers face the quandary of too many roof problems for the money available. The problem might well be a lack of money, but it could it also be the lack of a coherent roof management plan.

Most managers in commercial and institutional facilities agree, in theory, that regular inspections are an essential part of a roof asset management program. They also would recognize and agree with the basic roof management tenet that regular inspections and routine maintenance reduce ownership costs, reduce leak frequency and severity, extend roof life, and reduce management inefficiencies.

But, in practice, by the time many organizations think about starting a roof management plan, they need a roof replacement program. The opportunities to maintain and repair have been supplanted by the obligation to fund and implement roof replacements.

If organizations can extend the life of each roof under management one year, they break even on the roof management plan costs. If they can extend each roof by two or three years, the plan can reduce roof expenditures by a multiple of its costs.

So why don’t all organizations have a viable roof inspection and maintenance plan? Is it inertia or a fear of the unknown? It’s hard to fathom. The truth is, even a minimal plan is better than no plan. The best advice for managers is to get started now.

 

Action Steps to Take

It’s time to call RAMCON to get up on the roof and perform a condition assessment. No roof can be managed appropriately without first knowing the roof’s history and then understanding its current condition. Managers can best obtain current roof condition by scheduling this roof assessment.

How often an organization needs to perform various tasks associated with a roof Preventative Maintenance program depends on the roof’s age and condition, environmental influences, rooftop traffic, occupancy sensitivity, size and roof accessibility.

The information gathered during an inspection does no good if it sits on a shelf accumulating dust. Managers need to study the information, as it will help identify opportunities to make repairs, conduct maintenance or anticipate re-roofing. Formulating a plan will help managers communicate better with upper management and owners and can assist in creating an effective management plan.

Perhaps the most important goal of all is to avoid having a roof replaced before its design life is reached or worse, having to perform emergency repairs at the least opportune time. To avoid letting a good roof sit neglected and doomed to early failure, managers can begin the effort with a well-devised roof inspection and maintenance plan by calling RAMCON. Get started today and on the road towards proactive roof management.

Stretching Roof Life

One of the most difficult problems facing facility executives is getting the most out of their facility’s roofs. Why all the trouble with roofs? Part of it is due to the environment in which roofs must function. They are exposed to wind, rain, snow, hail, sunshine and birds and other animals. They must withstand temperature swings from well below freezing to over 180 degrees. They serve as a platform for building mechanical systems that can vibrate, inducing stress failures in roofing components, and they must survive foot traffic from maintenance personnel and building occupants.

With the strain that roofs are routinely exposed to, combined with the expense of roof replacement, it is logical to think that roofs would be a focus of attention for facility executives. In some facilities they are, and those executives have found that by following a comprehensive program for managing roof assets, they can lower life-cycle costs for roofs while reducing the frequency of leaks and emergency repairs.

But not all roofs are managed. Less than half of building owners ever file a claim against their roof’s warranty even though most roofs experience some problems during the warranty period. And many of those who do file a claim have it voided because they have not been doing the tasks necessary to maintain the warranty.

The difference between these two groups is how they view the roof. The group of facility executives that are successful in lowering roof costs view the roof as an asset to be managed. The others view the roof as a maintenance expense, focusing on replacing rather than managing.

Roof asset management is a process that begins with a thorough understanding of the installed roofing system. This is best derived from a comprehensive roof inspection. Evaluation of the inspection report along with data from subsequent inspections is used to develop a schedule and budget for major roof repairs and replacements.

The Benefits
One of the most significant benefits of managing roofs as an asset is that doing so will extend the life of the roof. While it will take money to perform the tasks required, asset management programs will result in roofs that typically last 25% to 50% longer. In some cases, they can even double the service life of a roof. The cost of setting up and operating the roof asset management program is typically recovered if the roof life is extended by only one year. Extended service lives beyond that first year will greatly reduce the life-cycle cost of the facility’s roof inventory.

Roof asset management also reduces roof maintenance costs. One of the reasons why maintenance costs for roofs are so high is that they often are performed on an emergency basis. When a leak or other problem with the roof occurs, it typically happens when the weather is less than ideal. Roof maintenance personnel are called in, sometimes on an emergency basis, and temporary repairs are made. Later, when conditions allow, they return and make the permanent repairs. Not only have there been two service calls, but damage to the roof, and possibly the building’s interior, has taken place.

A roof asset management program will not eliminate all emergency repairs, but it will reduce their frequency. And by identifying problems and taking action to correct them before they develop into leaks, the program will reduce damage to the roof and the building.

Another benefit of the program is better allocation of funds for roof repair and replacement. Many roofs are replaced before it is necessary to do so. Recurring leaks, surface deterioration, storm and wind damage combine to make facility executives think that it is necessary to replace a roof when routine maintenance and repair will extend the life of the roof. By implementing an asset management program, facility executives will have the information to determine if relatively minor repairs will correct the problem or if the roof is approaching the end of its life and requires replacement.

Realistic Budgets
Roof asset management programs allow managers to budget for roof replacement on a basis of need, not crisis. Replacement funds are usually used on the roof that is believed to be in the worst condition at the moment, but by establishing the condition of all roofs in all facilities, executives can set priorities based on real — not perceived — needs.

A major complaint from facility executives is that roof warranties are complicated and sometimes misleading. While it is true that it is difficult to process warranty claims with some installers, many denials of warranty claims are a result of the owner failing to conduct inspections and perform routine maintenance tasks required by the warranty.

Staying on Top
Treating roofs as assets will provide financial and performance returns for those willing to make the investment. But roof asset management is not a collect-and-forget system. It is a process. To be effective, keep up with the collecting, assessing and updating of data. The time and effort are well worth it.

Why Is Maintenance So Important?

The number one cause of premature roof failure is neglect of routine maintenance. Water entering the building damages not only the roof, but what’s inside. Even a small hole can let a large amount of water into a roofing system, damaging interiors, merchandise, equipment, not to mention the work environment and business productivity.

Roof replacements are traditionally one of the most costly investments that a building owner can make. At RAMCON, we focus on the continued maintenance of roofing assets and not just roof replacements. Our philosophy is to assist building owners in the maintenance and upkeep of their existing roofing assets with the intention of extending the service life of the roof assembly as long as it is a fiscally sound decision to do so.

We work with building owners and managers through various services to help you control costs. These managed services include roof maintenance plans, annual infrared scans of the roof assembly, coating applications when necessary and other services that allow a building owner to manage their roofs and the costs associated with maintaining them. We know that if a roof is properly maintained, it can yield far more valuable use life than if it unmanaged and left to deteriorate.

Roof Maintenance Pays Off
Roofing industry experts say that a building owner who budgets only 5 cents per square foot per year, can avoid losing three times that much per square foot each year. Add it up for a typical owner/manager, that’s easily tens of thousands of dollars each year in cost savings.

“The decision not to employ an aggressive roof maintenance program is costing owners between $.010 and $0.15 per sq. ft., per year.” - Dennis Firman, after managing 600 million sq. ft. of roof as maintenance chief for the U.S. Air Force.

Our comprehensive, cost efficient maintenance programs, such as our Star Program, are designed to help you get the most out of your investment. Call us today at (813) 663-9667 and discuss your needs today.

Here at RAMCON, we’ve created three levels of comprehensive, cost efficient maintenance programs. Tailored to your specific facility, your investment in preventative maintenance is designed to award a fast payback, extend the service life of your roofing system and drastically reduce/eliminate roof expenses. Preventative Maintenance conducted by a top contractor is so effective that some manufacturer’s will extend your warranty 25% completely free (example: a 20 year warranty becomes 25 years). Give us a call and we’ll perform a free preventative maintenance inspection, create predicted service life extensions and savings analysis and a put together a customized plan that works for you.

The Low Down: The RAMCON Star Program

In today’s economy, it’s important to stretch every dollar as far as it can go. Your roofing investment is no exception. It’s no secret your roofing system is one of a buildings most costly elements. So what if we can extend of the life of your existing roof by 5 or 10 years? How about reducing un-budgeted roof expenses and emergencies or eliminate them entirely? Well, we can and we do it every day. We’ve developed the RAMCON Star Program with one goal in mind: Saving you thousands over the lifespan of your roofing system. Browse our customizable plans below and discover how.

Bronze Star Plan
Our entry level preventative maintenance program, this plan includes an annual assessment and preventative maintenance service that performs remedial repairs. For a minimum investment of only pennies per square foot, this program provides the basic preventative attention required by most roofing manufacturers. A Bronze Star Plan pays for itself quickly by identifying small problems and repairing them quickly before they become big and expensive. 

Silver Star Plan
As our intermediate and more proactive program, our Silver Star Plan is our most chosen preventative maintenance program with over a million square feet covered. This program includes two annual condition assessments and preventative maintenance services, an online MyRAMCON account allowing you to monitor your portfolio online, anytime 24/7. In addition, this program includes one no-cost leak response per year and a committed response time of 12 hours.

Gold Star Plan
The ultimate proactive roof maintenance program, our Gold Star Plan includes four condition assessments and preventative maintenance services per year. Never worry about un-budgeted roof emergencies again with an included Unlimited Leak Response Program. You have a problem, you call and we fix it…end of story. Our Gold Star Plan includes a detailed roof history and database, 5 year replacement and renovation budgeting and a committed response time of 8 hours. No other preventative maintenance program even comes close.

Okay, you know there’s a need and RAMCON has a solution to fix it. Now what? Easy, give us a call or shoot us an email. We’ll send a team out to do a no cost roof evaluation. We’ll let you know what the condition, put star plan options and customized pricing and do the calculations to determine how long we think your roof life can be extended and dollars saved. It’s simple, effective, efficient and smart.

The Benefits Of Fall Roof Inspections

 
Fall is a crucial time to complete an inspection of your roof. This time of year, leaves, branches and debris can collect on a roof and clog drains, gutters and vents, causing ponding water to accumulate and damage the roof. Early detection and correction of roof related problems can reduce the severity of roof damage, associated repair costs, and interior damage to the facility. Being proactive and addressing problems early will safeguard the overall quality and service life of the roof.

Most of us know how important inspections and routine maintenance are, however some still fail to act in terms of inspecting and protecting their roofing systems. Not a day goes by where we do not find something on a roof have could have been prevented for a fraction of costs if detected and repaired sooner. Roofs are commonly ignored until leaks occur and complaints are received. Unfortunately, at this point, the roofs have often suffered major damage which will continue to worsen if repairs are not immediately performed. Moisture entrapped within a roof system will accelerate the deterioration of the roof’s insulation, membrane, structural deck, and sharply lessen the service life of the roof.

It may be hard for us to admit, but, many our roofs are not being pro-actively managed. Rather, we employ crisis management techniques. As we are all aware, crisis induced corrective repair is far more costly than planned preventive maintenance. And, most importantly, planned inspections and preventive maintenance will allow our costly roofing assets to attain their designed service life which will ultimately save our companies thousands of dollars.

Discover a 5 step solution to keeping your roof in top shape at www.ramconroofing.com/5steps.htm