If you are a building owner or manager who takes the reins of a facility where no Preventative Maintenance (PM) plan has been initiated, there are important steps to take. In trying to transition from a reactive to a proactive system of roof maintenance—where there has been no budget for PM and there are too many problems to resolve using corrective action—it is even more important to set priorities and follow a plan to move forward toward PM.
Active leaks should be the first priority, since those will likely cause additional damage to a roof system and related areas. Because these priority repairs impact roof conditions and performance, these actions will help protect the current roof from further deterioration and eliminate the majority of active leaks.
Next up is removal of problematic or failing roof areas. You should spend capital dollars where the funds will have the greatest impact, not solely based on the age of a component or other single factor. Removal of failing areas will prevent further spending on repairs that offer a low, or even negative, return on investment.
The third step is tackling the lower priority (non-leaking) roof deficiencies and performing regularly scheduled PM activities. These actions preserve the current condition of the roof, bringing it into a more predictable and maintainable condition. This step also begins the process of pro-actively limiting future leaks into the building.
The fourth step is to replace aged roof assets, thus reducing or eliminating the reactive and costly spending that often takes place late in the roof life cycle. Timely and systematic replacement of older and weathered assets helps to preserve future capital budgets.
The fifth and final step is to begin repairs, renovations, and upgrades to current roof membranes and components. These actions extend roof service life and reduce future capital spending in the short-term by pushing out the costs of currently projected replacements in the next three to five years. This also reduces future long-term spending, since the average cycle of roof replacement is extended.
Regardless of what stage of roof maintenance planning you are in, it will always be true that a PM is a smarter and more cost-effective measure to take than reactive spending. The sooner you can transition from reactive to proactive spending for the roofing system, the better off your facilities will be.
Don’t be one of those managers whose roof requires replacement before reaching its design life, or for whom emergency repairs are needed at the worst time. In short, don’t neglect good roofs and doom them to early failure. Periodic inspection and maintenance of roofing assets are the most important elements of a successful roof-management program. 
